Pre-Travel

The following should be completed BEFORE May 16

• Set-up CONCUR Profile
• Submit CONCUR Travel Requests

• Submit Waiver of Liability form to Mr. Teng Ma in the IQSE Business Office

• Complete a State of Texas Employee Statement form
• Collect appropriate backup:
  • If “Service is Provided on Personal Time”, a current CV is required.
  • If “Service was Performed on Business Time” a copy of your State Institution’s travel and leave form (or equivalent) is required.
• Send Form and backup should be sent to Mr. Teng Ma

Notes:

• This category is applicable to students who will be employed by a State of Texas institution on an RA or TA during the Summer Semester.
• NOTE: If your institution is a participating member of the CONCUR travel system (e.g., Tarleton State University), please contact tengma@tamu.edu for additional instructions.

The following should be sent to Mr. Teng Ma:

U.S. Faculty (US Citizen)

• Current CV

U.S. Graduate or Undergraduate Student (US Citizen)

• Current CV
• Waiver of Liability Form

Permanent residents, in addition to the documents noted above, please provide front and back copies of your permanent resident card.

If you are currently working in the U.S. and are not a U.S. citizen, a State of Texas, or TAMU employee, the following should be sent to Mr. Teng Ma:

• Current CV
• Copy of Visa
• Copy of Passport with status of entry clearly visible
• Copy of I-94
• Visa Sponsor Letter(s)-signed by your Institution’s International Office and supervisor.

If you will be travelling to the U.S. from another country, the following documentation will be required in order to reimburse travel expenses and to pay direct billed summer school costs.

The following required documents may be emailed to tengma@tamu.edu.

Required Documents

• Current CV
• Copy of Visa
• Copy of Passport (personal info pages)
• Copy of passport/I-94 card with status of entry clearly visible (provide after entry)

Entering on B1/B2 Visa Waiver Program

If you will be travelling to the U.S. on a B1/B2 visa, the following will be required:

• Current CV
• Copy of Passport (personal info pages)
• B1/B2 Visa Waiver Academic Certification Form
• Copy of Passport/I-94 card with status of entry (B1 or W-B) clearly visible (provide after entry)

Foreign participants MUST be on a BUSINESS visa (B1 or WB) in order for IQSE to be able reimburse travel expenses. If you need an official invitation, please complete the Invitation Request Form.